YAMAGATA Corporation Staffing Service Department — Privacy Policy
Purpose of Use of Personal Information
YAMAGATA Corporation Staffing Service Department (hereinafter, “the Company”) uses the personal information entrusted to it for the following purposes:
(1) Personal information provided to the Company by you
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Providing information on the steps involved in using our services
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Provision and administration of the Company’s services requested by you, as well as support, advice, or counseling related to those services.
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Providing information about the Company and its services, and informing you about company information sessions, seminars, and other events.
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Providing information and updates regarding the Company’s recruitment process, and conducting the Company’s recruitment screening (including document screening, interviews, and internal deliberations).
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Providing information to prospective hires about the procedures for joining the Company
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Procedures related to employment contracts and personnel and labor management.
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Administration of employee benefits, planning and delivery of education and training programs, and management of participation.
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Safety checks and, in the event of a disaster or other emergency, any communications deemed necessary.
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Any other measures deemed necessary by the Company in connection with personnel and labor management or organizational restructuring.
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Management of business partners and responses to inquiries addressed to the Company.
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Handling consultations, inquiries, and other requests; sending survey requests and information about campaigns, events, and email newsletters; and shipping gifts.
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Marketing activities relating to the Company’s business operations, delivery of advertisements, and requests for cooperation with surveys and other research.
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Use for analysis, statistical processing, and machine learning to improve the Company’s information systems, marketing, and other service levels; and other actions required by applicable laws and regulations.
(2) Personal Information Collected by the Company
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Providing information and recommendations about the Company’s services—including job recommendations tailored to individuals’ preferences, employment placement, recruitment, and seminars—based on analysis of information such as browsing and application histories and profile information publicly available on social media.
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Use of information collected from résumés, work histories, and interviews to identify suitable job opportunities, provide employment placement or counseling, and for statistical processing and machine learning.
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Use of survey results to improve the Company’s services through scoring.
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Retention of information from telephone calls, emails, social media posts, web-conference videos, and other sources as accurate records, and analysis of such information to improve the Company’s services.
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Footage from security cameras installed at key locations in the Company’s head office and offices (retained for a specified period) is used to ensure the security of customers and employees on the premises, prevent crime, and maintain safety.
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Determining the appropriate department within the Company to handle an inquiry and recommending the Company’s services by analyzing information collected when users visit the Company’s websites, social media, and portals, including IP addresses, browser information, timestamps, log data, location data, and the resources accessed.
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Providing information about the Company’s services, and sending survey requests and notices about campaigns, events, newsletters, and similar offerings, based on the analysis or use of publicly available information and information obtained from third parties under contract; and taking other actions required by applicable laws and regulations.
(3) Personal Information Obtained Directly or Through Third Parties Under Contracts with Clients
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Use of the information as necessary to perform services under our contracts with clients.
2. Voluntary Provision of Personal Information
Providing personal information to the Company is voluntary. However, if you do not provide it, you may not be considered for employment.
3. Return and Deletion of Personal Information
We will not return the personal information you provide. When we determine that we no longer need to retain it, we will delete it after a certain period.
4. Provision of Personal Information to Third Parties
We will not provide your personal information to third parties without your consent.
This restriction does not apply in the following cases:
When disclosure is required by law, when it is necessary to protect a person’s life, physical safety, or property, and it is difficult to obtain the individual’s consent.
When it is particularly necessary to promote public health or the healthy development of children, and it is difficult to obtain the individual’s consent.
When cooperation is necessary for a national or local government agency, or a person entrusted by such an agency, to carry out duties prescribed by law, and obtaining the individual’s consent could impede the performance of those duties.
5. Outsourcing of Personal Information Handling
We may outsource some or all of our personal information handling operations to external third parties, to the extent necessary to achieve the purposes of use set out in Section 1.
When outsourcing the handling of personal information, we will select a company or individual that we determine has implemented a personal information protection framework equivalent to or higher than our own, and will limit the outsourcing only to the extent necessary to achieve the purposes of use.
6. Joint Use of Personal Information
We will jointly use the personal information entrusted to us in accordance with the following terms below.
(1) Categories of Personal Information to Be Jointly Used
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(3) Purposes for Which the Parties Jointly Use the Information
For human resources and labor management, organizational restructuring, and other related purposes by YAMAGATA Corporation
(4) Methods of Collection
When information is jointly used within YAMAGATA Corporation, it will be obtained and shared within YAMAGATA Corporation by means of written documents, electronic media, YAMAGATA Corporation systems, or other methods that implement appropriate security measures in accordance with our standards.
(5) Person Responsible for Managing the Jointly Used Personal Information
YAMAGATA Corporation Administration Division, General Affairs Department
Name of the administrator: Personal Information Protection Manager, Fumihiro Kobori
Contact Information：045-461-6143
7. Disclosure of Personal Information and Related Requests
You may request notification of the purpose of use, disclosure, correction, addition or deletion of, suspension of use of, or erasure of your personal information entrusted to us, as well as suspension of its provision to third parties and disclosure of records of such provision (collectively, “Disclosure, etc.”). Such requests may be made by you or your authorized representative.
Please contact us using the contact details below to make a request. We will respond promptly in accordance with our established procedures.
For details on how to request disclosure or other actions regarding your personal information, please see ‘Guide to Request Procedures for Disclosable Personal Information’.
8．Contact Details
〒220-8515 2-6-34 Takashima, Nishi-ku, Yokohama, Kanagawa, Japan
YAMAGATA Corporation Privacy Inquiries Desk
Email Address:
TEL：045-461-6143 （Business Hours 9:00～18:00）
Requests received on Saturdays, Sundays, public holidays, during the year-end and New Year holidays, or during Golden Week will be handled on or after the next business day.
Please note that requests for disclosure or other actions will not be granted in the following cases. If we are unable to fulfill your request, we will notify you and explain the reason.
If we are unable to verify your identity or, where applicable, confirm that you are authorized to act as your representative.
If complying with the request would violate applicable laws or regulations.
In other cases prescribed by applicable laws or regulations.
9. Personal Data Handling Framework and Security Measures
For information about our framework for handling personal data and the security measures we have implemented, please contact us using the contact details provided by the Company.
10. About us
YAMAGATA Corporation
2-6-34 Takashima, Nishi-ku, Yokohama, Kanagawa, Japan
Ryuji Yamagata, Representative Director and President
COMPANY
The Human Resources Service Department of YAMAGATA Co., Ltd. is a global recruiting team. If you want to work in Japan, please leave it to us.
General dispatch
(Permission No: faction 14-303417)
Employment agency
(Permission No: 14-Yu 301970)
CONTACTS
YAMAGATA Human Resources Service Department
address：
2-6-34 Takashima, Nishi-ku, Yokohama-shi, Kanagawa,
220-8515
business hours：
weekday9:00 ～ 18:00
QUICK LINKS
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